Filing Requirements

The Register of Deeds Office is now accepting electronically recorded documents through Simplifile, CSC and iCountyTechnologiesLLC. If you woud like to e-record a document, you need to contact one of the vendors to set up an account.

General Recording Requirements:

Documents presented for recording must be originals, signed and properly notorized, and of sufficient legibility so as to produce a clear and legible reproduction. If a document is judged not to be of sufficient legibility, such document shall be accompanied by an exact copy thereof which shall be of sufficient legibility to produce a clear and legible reproduction and which shall be recorded contemporaneously with the document and shall be counted as additional pages (K.S.A. 28-115) The Register of Deeds may reject any document which is not of sufficient legibility.

Filing fees (which are set by state statute) must accompany all documents for recording. A minimum of a 3" (three inch) margin at the top and 1" (one inch) at the bottom of the first page of documents presented for recording is required. A 1" (one inch) margin at the top and bottom and 1/2" (half inch) margins on the sides of each additional document are also required. These areas need to be completely blank. If sufficient space is not provided for the necessary recording information and certification on a document, such information shall be placed on additional sheet and such sheet shall be counted and charged for as an extra page.

If the name or names of any signer or notary public are not plainly typed or printed under the signatures, the Register of Deeds shall charge and collect a fee of $1.00 in addition to all other fees provided in this schedule (K.S.A. 28-115). All deeds and affidavits of equitable interest are required to be accompanied by a KansasReal Estate Sales Validation Questionnaire unless there is an exemption clearly stated on the instrument. If using a one-part questionnaire, you must include instruction page.